Administrative Coordinator

Blue Wave

Position Summary:

As the Water4 Administrative Coordinator, you will help our organization create and execute schedules and manage administrative tasks assigned to you by the various Water4 departments while participating as a member of the Operations team. This position’s responsibilities will include things such as managing the office in Oklahoma City, greeting guests and communicating with staff, managing incoming calls and emails, assisting executives with their schedules, providing support for the Water4 board, and in general maintaining an effective workflow in the office.

The Administrative Coordinator position may also take on many other duties regularly associated with office management, including filing, faxing, creating memos and reports, and performing other clerical duties as assigned. This position will be based at the Water4 HQ and will be required to be in the office to complete your work. This is an exciting position at an internationally focused nonprofit with room for growth!

Responsibilities will include:

  • Provide assistance to staff, managers, and senior-level officers as needed
  • Create, prepare, and deliver reports to various departments
  • Receive and forward communications to different staff and departments
  • Organize meetings and meeting schedules for each department
  • Perform clerical duties, such as filing, faxing, answering phone calls, and responding to emails
  • Coordinate with human resources to assist as needed
  • Work with finance & accounting departments to assist as needed
  • Ensure conference rooms and other meeting spaces are prepared prior to use
  • Assist in planning and executing Water4 staff travel

Time Allocation of Responsibilities:

Responsibility% Time Allocation
Administration and operations60%
Strategic Partnerships10%

Qualifications & Education Requirements

  • Minimum 1-3 years of experience.
  • Associates degree required.
  • Intermediate editing, proofreading, and presentation development skills.
  • Proficient in MS Office.
  • Proficient in Google Mail, Calendar, Whatsapp, relevant Google Apps, Dropbox, and Zoom.
  • Experience with Asana would be helpful.
  • Ability to handle multiple tasks and duties simultaneously.

Preferred Skills

  • Experience exercising discretion and confidentiality with sensitive company information
  • Highly professional demeanor with a commitment to customer service
  • Strong communication, attention to detail, and accuracy
  • Ability to create, manage, prioritize and execute multiple projects
  • Very strong organizational and communication skills.
  • Maintains workflow under pressure and in a fast-paced high-profile environment
  • Works independently and is motivated with a strong sense of initiative to take on tasks and duties without immediate direction.
  • Professional and friendly phone manners.

General Competencies

The following competencies are expected of all Water4 employees

Job knowledgeDemonstrates knowledge of purposes, objectives, practices, and procedures required to perform the job.
ProductivityProduces a volume of work consistent with the normal requirements of the job.
Quality of workWork is accurate, thorough, and timely according to agreed standards and expectations agreed.
CommunicationExpresses information verbally and in writing in a clear and coherent manner.
ReliabilityCan be depended upon to perform assigned tasks in a timely manner and degree of supervision required.
InitiativeExhibits drive to complete tasks and take charge in the absence of detailed instructions.
DelegationDelegating and following up regularly to ensure that delegated duties and responsibilities are carried out.
TeamworkEstablishes and maintains positive working relationships with co-workers and works to share responsibilities towards common targets.
LeadershipMotivates and builds morale, eliciting cooperation from subordinates and achieving results through a team effort.
Constructive feedbackAccepts improvement-oriented ideas and offers the same to colleagues or those under their supervision.

Position Reports To:
Operations Team

Oklahoma City, Oklahoma

Application Deadline:
Rolling Review

To Apply for this Job:
Please submit your resume here: https://water4.breezy.hr/adminstrative-coordinator/apply

Organization Summary:
Water4, a 501 (c) (3) tax-exempt entity incorporated under the laws of the State of Oklahoma, USA, is an international nonprofit using faith, innovation, and empowerment to reimagine a world free from the water crisis. Water4 equips missional entrepreneurs in developing nations to create lasting economic, physical and spiritual change through market-based safe water solutions. This approach puts the solutions to local problems in the hands of local people and ensures that safe water access is sustained by local resources. Since 2008, Water4 has impacted the lives of over one million people in more than 30 countries through the power of safe and living water.

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